Before we had no structure for tracking transfers

In the modern transfer market, where sell-on clauses, performance bonuses and conditional fees underpin almost every deal, missing even a single clause can cost a club hundreds of thousands.

For Hammarby IF, one of Sweden’s biggest clubs, that risk had become too great.

“For me, being in Hammarby football the last couple of years, we have grown a lot. The number of players going in and out is increasing,” says CFO Stephan Thernström.

But growth came with a major operational burden. Thernström adds: “A couple of years ago we didn't have any structure, so when we put up the structure, it was like spreadsheets and Google, trying to have the data and the structure.”

Why Hammarby IF are on TransferRoom

Manually tracking dozens of clauses across multiple systems created blind spots.

Thernström says: “So it was manual work and a lot of hours trying to fit everything in, and it was also hard to know: do we track everything, do we miss anything? It was hard to have full control.”

That’s why Hammarby turned to Contingency AI, TransferRoom’s automated solution for managing all transfer and salary contingencies, from bonuses and appearance triggers to sell-ons and match-based payments.

“At first I was quite sceptical,” Thernström explains. “I was like, OK, can one system really be that good? But I think in the football world there's a lot of clauses and levels and bonuses… and TransferRoom makes it easier, and you're also quite good listeners and doers as well.

“Before, it was like we had two people working on it simultaneously, not full time. But now it's more down to one person who can control it and follow it up.”

Contingency AI reads contracts, centralises tracking of clause fulfilment and provides instant visibility for Finance teams to plan more effectively.

“We can put, you know, everything in one place… you save a lot of time,” Thernström says. “The system reads it, and you can double-check it if you want.”

For Hammarby’s CFO, the impact is clear: more control, less stress, and protection against lost earnings. “Going forward it's important. We want to be on time. So if we get this and the salary tracking with match bonuses and things like that, it's going to be good.”

How to get access to Contingency AI

Track every player transfer and salary payment to plan every window with confidence through TransferRoom's contract management tool, Contingency AI.

Other ways to join TransferRoom

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